In March, the Department of General Services (DGS) successfully migrated 3,300 mail boxes to the California Email Service (CES), a cloud software solution. This was the first large State Department to migrate under AB 2408 (Smyth/2010) which requires all executive branch state departments under the Governor’s control to consolidate e-mail systems, servers and networks to reduce redundancy, save energy and streamline delivery of IT services. It requires the consolidation of 130 separate e-mail systems, all with their own hardware, software licenses and maintenance requirements into just two systems: CA MAIL offered by the State Office of Technology Services and CES offered by a private cloud vendor utilizing the Microsoft Exchange platform. As of June 1st, 2012, there are more than 10,000 CES mail box migrations including numerous state departments, boards and commissions that have made the move. In addition to the 3,300 mb’s at DGS, the Department of Consumer Affairs (2,300 mb’s) has also migrated so not only the smaller offices are migrating but large departments as well. This is very significant and shows OTECH and the state making real measurable progress. Feedback from the departments has been very positive with most indicating that few to no glitches were part of the migration. “We fully support the vision in the state’s 2012 IT Strategic Plan and the migration of 10,000 mail boxes to CES has demonstrated the promise cloud computing offers” – Andrew Armani, Agency Information Officer of the California State and Consumer Services Agency. Since AB 2408 was enacted, ninety percent of all state departments have elected to use CES for their departmental e-mail service and when fully implemented, 66 state departments and over 100,000 state mail boxes will utilize CES for email, making it one of the largest cloud email systems in government today.
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